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You are here: Home NW Jobs Bookkeeper + Admin Assistant

Bookkeeper + Admin Assistant

Bookkeeper + Admin Assistant at Mighty House Construction

Job Posted: May 11, 2017

Company

Mighty House Construction

3108 SW Webster St Seattle, WA 98126

Contact

Job Description

Mighty House Construction is a very busy, sustainable home remodeling company. Our office is run by a husband-wife team and full-time office guru, 4 full-time staff rule the field with 1-3 occasional temps, and a friendly canine provides morale support (or trip hazard – you be the judge) in the office. It is a small and full office attached to the garage on our home’s property in West Seattle (bus #21).

This position is 20-25 hours per week and is to begin ASAP. Please no telecommuting or remote work offers.

Responsibilities
Bookkeeping (65%)
• Expense Tracking, Accounts Payable & Receivable, Account Reconciliation
• We run 3-6 jobs at one time. All finances are run through Quickbooks 2016 on a Mac
• All expenses are tracked to the client:job and classed per task.
• There are about 5 accounts to reconcile on a weekly basis (monthly at minimum)
• Tracking company credit card usage (for owners and 3-4 employees)
• Checking emails, shared to-do lists, and project management software on a daily basis
• Invoice clients in accordance with project contract, and track payments
• Run Job/Project Cost Reports on a weekly basis
• File hardcopies of all financials
• Checking emails, shared to-do lists, and project management software on a daily basis

Project Administration (20%)
• Translate handwritten project estimates and enter into Excel
• Assist in setting initial job schedules, and updating schedules online as needed
• Assist in acquiring bids and estimates from subcontractors
• Manage contract process and job documentation
• Manage, track, and enter change orders

Office Management (15%)
• Schedule and organize meetings
• Enter and update contact information for customers, subcontractors, etc. in online database
• Order/purchase office supplies as needed (online and in-person)

Required Qualifications
• 3-5 years of full time (or equivalent) experience in bookkeeping
• Highly skilled in Quickbooks and Microsoft Office (Excel, Word, Powerpoint)
• A methodical thinker, with an extremely high level of accuracy and attention to detail
• Is curious, asks questions and is able to collect and synthesize data from multiple sources
• An effective problem solver – able to maintain clear, consistent systems and devise new ones where necessary
• Possesses superior oral and written communication skills
• Works well in collaboration with others, but can also work independently to accomplish goals
• Familiarity with online customer tracking databases
• Experienced and comfortable working in a Macintosh and PC environment
• Proof of eligibility to work in the U.S.

Preferred, but not required:
• Knowledge of the construction industry and sustainability
• Ability to complete monthly, quarterly taxes, DOR, W-2s, and 1099s
• Ability to oversee Payroll Processing (using intuit online and time tracking app to upload staff hours into Quickbooks)

WE OFFER:
– Competitive pay ($17 – $21, DOE)
– A productive, fun, and values-based work environment
– Schedule flexibility (though ideally available to work Mondays)
– Opportunity to learn and grow along with our company
– Canine companionship

TO APPLY: Submit a cover letter, resume, and three professional references to verdeconstructionjobs@gmail.com. Subject line of your email should be: BOOKKEEPER

Mighty House Construction is an equal opportunity employer.

Application

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